Skip to main content
Generative Artificial Intelligence

CES Artificial Intelligence Committee for Operations

CES Artificial Intelligence Committee for Operations

Mission Statement

The Church Educational System (CES) Artificial Intelligence (AI) for Operations (AICAO) collaborates across Brigham Young University, BYU–Hawaii, BYU–Idaho, BYU–Pathway Worldwide, Ensign College, and Seminaries and Institutes of Religion to foster collaboration and enhance effective strategies for the innovative, effective, responsible and mission-aligned use of AI in the operational work of CES institutions.

Role

The AICAO facilitates discussion and collaboration, shares best practices, and identifies common operational challenges in the responsible adoption and management of AI across CES institutions.It is not meant to replace any institutional taskforce or committee.The Presidents’ Roundtable will determine when sufficient objectives have been met and whether the AICAO can be ended.

Membership

The AICAO includes representatives from the six CES institutions, in addition to representatives from the CES Architecture, Privacy, and Security groups. Individuals from various business functions will be included. Members are anticipated to serve 1–2-year terms. The committee is co-chaired by the Assistant Vice President of IT for CES and by XXX.

Meetings

The AICAO shall meet as needed, but likely once per month. Quarterly, it should meet jointly with the CES AI Committee for Academic Affairs (AICAA). The chairs of the two committees shall meet more frequently as needed to coordinate. A summary of committee meetings should be recorded and disseminated to committee members.

Responsibilities

The AICAO will focus on the following primary responsibilities:

1.     Identify and share best practices in operational uses of AI across areas such as information technology, finance, human resources, enrollment services, communications, advising, facilities, and advancement.
2.     Share common operational standards and safeguards relating to data privacy, cybersecurity, data governance, intellectual property, human oversight, and the appropriate use of confidential or sensitive information.

  1. Monitor AI systems and the evolving technology, legal and regulatory landscape, assessing operational performance, emerging risks, and new capabilities that may warrant institutional action or coordinated responses.
  2. Facilitate shared infrastructure and resources, including opportunities for common platforms, procurement, vendor relationships, technical capabilities, etc.
  3. Work with the AICAA to update and maintain the institution’s AI website.
  4. Coordinate with the AICAA on matters where operational and academic concerns intersect, including data governance, learning platforms, student services, research administration, employee training, and the use of AI in academic administration.

7.     Provide periodic reports to CES leadership on compliance risks, activities, and findings.

The AICAO will review the components of this charter periodically and update the charter, as necessary, to reflect current practices and needs.