CES ChatGPT Edu Terms Of Service

CES ChatGPT Edu Terms of Service

CES ChatGPT Edu is an institutionally provided technology resource intended to support authorized teaching, learning, research, creative activity, and institutional work. Use of this service must align with your institution’s Appropriate Use of Information Technology Resources Policy, the CES AI Governing Principles (cestech.org/ai/ai-governing-principles), and all other applicable institutional policies, standards, contracts, and requirements.

By activating, accessing, or using CES ChatGPT Edu, you agree to these Terms. If you do not agree to these Terms, do not activate or use the service.

1. Use the service for authorized purposes. Use ChatGPT primarily for authorized educational and institutional purposes, as applicable to your role. Any incidental personal or ecclesiastical use must be permitted under your institution’s Appropriate Use policy and must not interfere with your responsibilities, consume unreasonable institutional resources, or be used for unauthorized commercial purposes or personal gain.

2. Follow CES AI Governing Principles. Use AI in a manner consistent with the CES AI Governing Principles of Integrity, Data Protection, Transparency, Accountability, and Innovation & Enablement. When you are uncertain whether a proposed use is appropriate, seek guidance rather than assuming it is permitted.

3. Protect institutional and personal information. Do not enter restricted, regulated, confidential, sensitive, or other information that the university creates, owns, or processes and that has not been publicly published or made publicly available, including personal information, student or employee data, research data, internal business or operational information, financial information, and information subject to a confidentiality or data-use agreement, unless you are authorized to use the information, CES ChatGPT Edu is approved for that type of information and proposed use, and any required approvals have been obtained. When use is authorized, provide only the minimum information reasonably necessary for the approved purpose and remove identifying information when practicable. If you are unsure whether information may be entered, do not enter it until you have consulted the person or office responsible for the information.

4. Protect your account. Use only the account and capabilities assigned to you. Do not share credentials, transfer access, circumvent access controls, or attempt to obtain capabilities you are not authorized to use. Use reasonable security practices, including logging out of the service on shared devices, protecting active sessions, and following institutional requirements for multifactor authentication and account recovery.

5. Use AI responsibly. AI-generated content may be inaccurate, incomplete, biased, or inappropriate. Review and evaluate outputs critically, verify important information, and apply appropriate judgment. You remain responsible for decisions, submissions, communications, work product, and other actions taken or produced with the assistance of AI. Do not represent AI-generated content as independently created when disclosure is required by policy, professional standards, or the circumstances of its use.

6. Use shared resources responsibly. Do not intentionally misuse the service, interfere with others’ access, or use AI capabilities or credits in ways that unnecessarily consume or disrupt institutional resources. Do not use CES ChatGPT Edu to violate the CES Honor Code, impersonate another person or misrepresent your identity, or intentionally cause harm to another person.

7. Report concerns. Promptly report suspected security incidents, inappropriate access, data exposure, harmful or discriminatory AI output, or other misuse through your institution’s established reporting or support channels.

8. Students must maintain academic integrity. AI does not replace your responsibility for your academic work. Use AI to supplement, not replace, your own intellectual and academic work, and do not use it to circumvent required learning. Follow instructor, course, program, institutional Academic Integrity policy, CES Honor Code, CES AI Governing Principles, and other applicable requirements concerning AI assistance. You are responsible for reviewing AI-generated content before using or submitting it and for accurately representing your use of AI when required.

9. Relationship to institutional policies. CES ChatGPT Edu is provided as an institutional IT resource. These Terms supplement—not replace—your institution’s Appropriate Use of Information Technology Resources Policy, the CES AI Governing Principles, the Data Use, Privacy, and Security Policy, the CES Institutions Privacy Notice, the CES Honor Code, and other applicable policies. If these Terms conflict with an applicable institutional policy or governing requirement, the institutional policy or governing requirement governs.

10. Privacy. The CES Institutions Privacy Notice, which should be read with these Terms and the Data Use, Privacy, and Security Policy, describes how CES institutions handle personal information associated with CES ChatGPT Edu. You should not expect general privacy when using institutional IT resources, and, to the extent permitted by law and applicable policy, your use constitutes consent to the institution’s monitoring and reporting of technology use. The institution may access, preserve, review, restrict, disclose, and retain account information, prompts, outputs, files, logs, and other associated information for lawful institutional purposes, and the service provider may process information as described in applicable agreements.

11. Access Restriction. Access may be limited, suspended, or revoked for misuse, security concerns, violations of these Terms or applicable policies, loss of eligibility, or other reasons permitted under applicable institutional policies. Violations may also result in disciplinary action or other consequences.